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The ideal club meeting - What does it look like?

3484 Views 44 Replies 12 Participants Last post by  Michael363672
What does the ultimate race meeting look like.

Ground rules

• This is a digital discussion, analogue racers contributions are welcomed but must be constructive and "analogue is better" is not constructive.
• The race meeting has at least 6 folk , one of which is a rookie adult - Children can come in only as honerary adults.
• The doors open at 18:30 hrs for play/chat/ad hoc testing. Official festivities finish at 22:30 and kick out is 23:00
• The track is up for the duration and packing away bits is not a time limiter.

My Straw man of the ideal race requirements-

1. Drivers should spend most of the time driving not marshalling.
2. Some time should be allowed for Chat, vital repairs, Confort breaks and tea (very English me).
3. More than one class to be raced in an evening , if your car class A breaks you have only lost half of the evening at most because you can race in class B.

This leads to some basic requirements/organisation

• Auto yellow flag is a requirement towards meeting (1) and is set at Race stop in current positions. All drivers may re-slot/check and re-align car (but not move) prior to the re-start.
• No marshals are available as none are required under yellow flag.
• The obligatary cards for re-slotting are as follows:-
• Utter rookies 1 card, They should be lapping well inside their abilities in formal racing and just getting into the scheme of things. They need to satisfy the marshals they are sufficiently capable of meeting reasonable standards before given Mid standard i.e with 3 cards they can reasonably expect to make the end of the race. 3 de slots in a lap is definitely back to Rookie without a VERY GOOD EXCUSE.
• Mid level, 3 cards but are not eligible for the elite championship.
• Top level 1 card (they should not be making mistakes). I have seen analogue racers come close to this anyway. Any mid level driver is welcome to upgrade to Elite, but can only count results toward the standard they are driving at the time. This will encourage mids to become elite. The one slot looks (to me) possible if the cars are of high quality (i.e.on my track slot.it with magnets are not prone to de slotting for no good reason). With less able cars this may have to be increased.

The meeting
• Class qualification periods 10 mins for each class. 5 min between periods. Two periods each (Class A Class B, ClassA, Class B,Time now 20:30.
• Racing proper Heats 3 (Class A, ClassB, ClassA) 10 min duration (or equivalent laps) 5 min between heats.
• Race interval 30 min.
• Racing proper Heats 3 (ClassB, ClassA, ClassB) 10 min duration (or equivalent laps) 5 min between heats.
• As its all computer regardless of whose system results for evening will be avialble in last 30 min of evening.

Result with two cars you get 40 min driving in qualify mode. 1 hr in racing mode. That is just under 2 hrs. This is a bit on the low side but probably acceptable. Should qualification be dropped 1 1 15 min session a bit longer for each and extend racing? Is ½ hour break too long for chatting/tweaking? More shorter heats?
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It's unrealistic to expect to get everything perfect first time. There are differences of opinion as to what is best. What's important for your racing is what your racers prefer, that may or may not be the same as other groups of racers.
It is well worth trying a few variations on your plan to see what you and your group of racers prefer.
It is well worth visiting some other clubs and see what you can learn from them.

Length of races, length of chats etc. are a matter of personal taste.
Many clubs run heats shorter than 10 min, 3 min being common - its not right or wrong, just different.
Why not try different lengths and see what the group you race with like best?

There is a limit to the number of cars that can be on the track at once.
If there are more than that number of people at a meeting, they cannot all be driving. That leaves spare people who could do race control, marshal, chat, make the tea or whatever.
Exactly how many turn up on a particular race meeting will be somewhat variable. For example, a club might have mostlye between 8 and 12 racers turn up, they need a schedule that works with any of those numbers and have a plan B for the less common meetings when more or less that that turn up.

How much time is needed for repairs is a matter if luck, some nights nobody damages anything, other nights there's a lot of things to fix.
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